Privacy Notice

Privacy Notice

This Privacy Notice explains how we may collect, use and store personal information when you contact us, attend a group or event, register interest in a programme, sign up to our mailing list, volunteer with us, work with us or take part in Neurodivergent Arts CIC activity.

This notice may be updated as the organisation grows.

Who we are

What information we may collect

Depending on how you contact us or take part, we may collect:

• Your name
• Email address
• Phone number
• Organisation name, where relevant
• Information you choose to share in an enquiry
• Access needs or support needs you choose to tell us about
• Emergency contact details, where needed for a programme or activity
• Attendance information for groups, events or programmes
• Information connected to volunteering or freelance work
• Information connected to YER enquiries or host organisation interest
• Mailing list sign-up information
• Feedback, evaluation responses or questionnaire answers

We only ask for information that is needed for the purpose of the activity, enquiry, programme or communication.

Sensitive information

Some information people choose to share with us may be sensitive. This could include access needs, support needs, health-related information, disability, neurodivergence, SEND, wellbeing information or safeguarding information.

We only ask for this kind of information when it is relevant to taking part safely, accessing support, planning an activity, safeguarding, or delivering a programme. We treat sensitive information with additional care and only share it where there is a clear reason to do so.

How we collect information

We may collect personal information when you:

• Contact us by email or through the website
• Complete a Google Form
• Register interest in YER
• Complete a questionnaire
• Sign up to our mailing list
• Attend a group, event, workshop or programme
• Ask about volunteering or freelance work
• Work with us as a partner, host organisation, artist or freelancer

Why we use your information

We may use your information to:

• Respond to enquiries
• Manage bookings, groups, events and programmes
• Support access, participation and safeguarding
• Communicate with you about activities you are interested in
• Manage YER enquiries and registrations
• Manage volunteer or freelance enquiries
• Send mailing list updates where you have signed up
• Understand what support people would like with next steps
• Improve our work, reporting and evaluation
• Meet legal, safeguarding, funding or governance requirements

Who we may share information with

We do not sell your personal information.

We only share personal information where we have a valid reason to do so, and where it is fair, lawful and necessary for the purpose.

Depending on the activity, we may share relevant information with:

• Staff, directors, safeguarding leads, freelancers, volunteers or authorised people working with Neurodivergent Arts CIC
• Programme partners, where this is needed to plan, deliver or evaluate a group or project
• YER placement hosts or host organisations
• Funders, commissioners or evaluation partners (usually anonymised)
• Safeguarding professionals, local authority teams or emergency services (where there is a concern)
• Service providers we use for website, forms, email, mailing list or administration
• Professional advisers, insurers or legal advisers

Safeguarding

If we are worried that someone may be at risk of harm, we may need to share relevant information with safeguarding professionals, local authority safeguarding teams, emergency services or other appropriate authorities.

Where possible, we will explain this, but there may be situations where we need to share information without consent to protect someone from harm. We will only share information that is relevant to the concern.

How long we keep information

We keep personal information only for as long as it is needed for the purpose it was collected, or where we need to keep it for legal, safeguarding, funding, insurance or reporting reasons.

Retention periods may vary depending on the type of information and activity.

Your rights

You have rights over your personal information. These may include the right to:

• Ask what information we hold about you
• Ask for incorrect information to be corrected
• Ask for information to be deleted, where this applies
• Ask us to restrict or object to certain uses of your information
• Withdraw consent, where we are relying on consent
• Complain if you are unhappy with how your information is handled

You can also contact the Information Commissioner's Office if you have concerns about how your personal information is being used.

Contact

For questions about this Privacy Notice, contact:

Neurodivergent Arts CIC
Email: beth@neurodivergentartscic.co.uk